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The Simple Year-End Payroll Checklist You Need

Quarter four can be a stressful time of year for businesses. A particularly stressful quarter four responsibility is dealing with year-end payroll procedures. Here at Launchways, we understand year-end payroll procedures can be complex and time-consuming. That’s why we decided to put together a simplified payroll checklist to help you tackle year-end payroll like a pro.

Year-End Payroll Checklist*

 

1. Check employee and employer data:

  • Verify the employer and employee data that is used in processing your quarterly tax reports and W-2s. view the “Quarterly Tax Verification Letter” is the document which displays this critical data.
  • To which employees does the “retirement plan” indicator in Box 13 of Form W-2 apply?
  • Confirm that employee names and Social Security numbers are in the correct format.

2. Check wage, tax and benefits data:

  • Confirm that deferred compensation plan type is correct and verify employee contribution amounts.
  • Check that Group-Term Life Insurance adjustments have been updated and submitted.
  • Ensure that other special tax items have been updated and submitted, such as Other Compensation, Third-Party Sick Pay, Employee Business Expense Reimbursements, Taxable Fringe Benefits, Tip Allocation information, and Dependent Care Benefits.
  • Verify the employer state unemployment insurance tax rate and taxable wage limit for each state.
  • Compute uncollected Social Security and Medicare taxes for retirees and former employees.
  • Verify that withholding has been made properly, or withhold from the final paycheck for taxable fringe benefits. These may include:
    • Group-term life insurance in excess of $50,000
    • Third-party sick pay (is the third party issuing a W-2?)
    • Personal use of company vehicle
    • Non-qualified moving expense reimbursements
    • Company-provided transportation or parking
    • Employer-paid education not related to the employee’s job
    • Non-accountable business expense reimbursements or allowances
    • Bonuses
    • Non-cash payments

3. Check for special procedures:

  • Schedule any special bonus payrolls for the current year.
  • Request any special reports needed for year end.
  • Ensure adequate payroll supplies to complete the year and to begin the new year, including blank checks, payroll forms and blank Forms W-2.
  • Determine whether all adjustments are applied or that an adjustment payroll has been scheduled.
  • Remind employees to fill out a new Form W-4 if their situation has changed.
  • Obtain new Forms W-5 for Advance Earned Income Credit (EIC) for the new year.
  • Confirm that all “manual” checks written during the year have been accounted for and updated in the system.
  • Determine that all voided or reversed paychecks have been accounted for in the system.

*Please note: this checklist is meant to provide basic guidelines only. Payroll procedures and requirements will vary business to business.

Looking for extra payroll support? Launchways is here to help. Connect with a Launchways team member today to learn more about our payroll outsourcing solutions.

Everything You Need to Know about the New W-4 Form for 2019

The W-4 form is used by employers to withhold the proper amount of federal income taxes from employees’ paychecks. The Internal Revenue Service (IRS) recommends that employees submit a new W-4 every year or anytime their financial situation changes significantly. The IRS recently published a preliminary draft of the new W-4 form for 2019. The finalized version of the new W-4 form will likely come out by the end of the summer.

The recent federal tax overhaul significantly changed how individual income taxes are calculated. This directly effects the method for figuring out withholding, meaning employers needed an updated W-4 to ensure calculations would be correct. In an ideal world, if an employee follows the instructions on the W-4, it will determine a withholding amount close to their income tax liability. Although it’s not an exact science, the new W-9 form aims to closely mirror the new tax code so that employee withholdings will be accurate.

Major Tax Changes

Although the official final draft of the new W-9 form has yet to be released, the preliminary draft has several key withholding changes including:

  • Method of structuring withholding: the approach to withholding will change significantly, with more emphasis being put on individual income tax liability rather than the number of allowances.
  • Incremental tax rates: in the new W-4 form, it prompts the highest paying job in the household to disclose any additional family income, including tax credits individuals anticattle claiming.
  • Online aids: the IRS plans to offer an online withholding calculator for employees who don’t want to disclose their financial information to their employer or who have more complex tax situations.
  • New W-4s not required: the IRS plans to encourage the use of the W-4, but not mandate it. New withholding methods will be designed to be backwards compatible with previously filed W-4s.
  • New hires: employees who do not sign a W-4 as new hires will calculate withholding as though single, claiming no adjustments.
  • Detailed instructions: the IRS will provide a detailed instruction page to assist employees in filling out the new W-4.

What Should Employers Do

As an employer, you should take the following steps:

  • Wait on the final word from the IRS on the new withholding rules and W-4 form.
  • Support the new withholding methodologies and use the new W-4 form, even though it’s not required.
  • Ensure withholding are adjusted appropriately for employees who choose to complete a new W-4.
  • Stay alert for the finalized withholding structure and new W-4 form for 2019. Ensure your payroll system can support the requirements.
  • Make sure to double-check state tax code changes. Oftentimes when there is a major federal tax withholding change, states will have to decide how to adapt to the federal process.
Everything You Need to Know About the Family and Medical Leave Act (FMLA)

Everything You Need to Know About the Family and Medical Leave Act (FMLA)

As a business owner, you are responsible for ensuring your business complies with all state and federal regulations. However, it isn’t easy keeping track of all the different laws your business must comply with. One of the more complex federal regulations your business may be responsible for complying with is the Family and Medical Leave Act (FMLA).

If you’re struggling to understand your business’ responsibility to comply with the FMLA, you’ve come to the right place. This post will help you understand the ins-and-outs of the FMLA so you can ensure you’re compliant.

In this post you’ll learn:

  • What is the FMLA?
  • Which Companies Must Comply With FMLA
  • Which Employees Are Eligible for FMLA
  • Reasons Employees are Entitled to FMLA Leave
  • What are your obligations as an employer?

What is the FMLA?

The Family and Medical Leave Act, also known as the FMLA, was first enacted in 1993 to allow employees to take extended unpaid leave for certain family and medical reasons. The FMLA aims to help employees balance the pressures of the workplace with the needs of their families.

The FMLA permits employees to take a maximum of 12 or 26 weeks, job-protected, unpaid leave for certain family and medical reasons during a 12 month period. The FMLA outlines the ­­­specific circumstances that allow employers to be covered and eligible for leave. It also protects employees that elect to take leave from retaliation from their employer.

The act also prohibits employers from preventing or denying employees the rights guaranteed under the FMLA. FMLA violations can be brought to court by the U.S. Department of Labor to enforce compliance. Employees can also also bring civil action lawsuits against employers found guilty of violating the FMLA.

Which Companies Must Comply With FMLA

Companies must comply with the FMLA only if they had at least 50 employees for at least 20 weeks in the current or previous year. Although smaller employers don’t have to comply with the FMLA, they may be liable for similar state laws.

Which Employees Are Eligible for FMLA

An employee must have worked for at least a year and worked for at least 1,250 hours during the prior year, to be eligible for FMLA leave.

Reasons Employees are Entitled to FMLA Leave

One of the biggest areas of confusion around the FMLA is what circumstances cause the FMLA to kick-in. Reasons employees can take leave under the FMLA include:

-Inability to work due to pregnancy, prenatal medical care, or child birth.
-To care for a newborn child, to care for a recently adopted child, or to care for a recently placed foster child.
-To care for the employee’s spouse, child, or parent who has a serious health condition.
-For a serious health condition that makes the employee unable to perform their job.
-Eligible employees with a spouse, child, or parent on covered active duty or call to active duty status in the National Guard or Reserves or regular Armed Forces, may use their 12-week leave entitlement to address certain qualifying needs.
-To care for a covered injured service member.

In addition, FMLA leave can be intermittent. Intermittent leave is often overlooked by managers who are not well-versed on the FMLA policy. FMLA covers intermittent leave for:

-Migraines.
-Mental health conditions.
-Caring for a child or family member with a serious health condition.
-Leave for treatments, physical therapy, etc.
-Reduced schedules/hours due to restrictions, treatments, or caring for family members.

What are your obligations as an employer?

As an employer, you have several obligations under the FMLA including:

  • You must send employees communications notifying the employee whether they’re eligible for FMLA
  • If you receive a leave request, you’re required to tell the employee whether you’re going to designate the time as proper leave within five days of receiving the request
  • You must track and record all FMLA time used
  • You must keep all health information related to FMLA requests confidential
  • You must reinstate employees to the same or an equivalent position when they return from leave

It’s important to note that it is illegal to retaliate against employees who exercise their right to take FMLA. This means you cannot hold protected absences against employees in any way. When you’re thinking about promotions, training opportunities, or raises, you must assume employees on leave had perfect attendance and job performance during FMLA-covered time.

How to Hire Top Talent on a Startup Budget

How to Hire Top Talent on a Startup Budget

Whether you’re pre or post-funding, hiring top talent on a growing business’ budget is challenging. Larger organizations can offer candidates lucrative salaries, stability, and expensive perks. However, there are several strategies you can use to hire great talent while keeping costs down.

In today’s post we’ll explore five ways you can build a top team on a budget. We’ll cover:

  • Leveraging independent contractors, interns, and part-time hires
  • Seeking out non-traditional employees
  • Offering low-cost high-impact employee benefits
  • Offering equity
  • Aligning compensation with company performance

Leveraging independent contractors, interns, and part-time hires

Independent Contractors

In cases when you can put off bringing in a full-time team member, an independent contractor or freelancer may be the best option. For example, you might contract a developer to mobile-optimize your website or build an app for your product. In these cases, hiring a full-time team member doesn’t make sense. Contract employees allow you to leverage a wide range of talent without committing to hiring a full-time employee.

Consider contracting commission-only salespeople or manufacturer’s reps if you’re not ready for a full-time sales hire. Another great idea is to hire freelance marketers to write and promote content for your blog or to execute your social media strategy.

Sites like Upwork and Guru can help you find freelancers to fit your budget.

Part-time

If you need extra help but aren’t quite ready to bring a full-time staff member into the role, a part-time hire may be a great option. There are many highly-skilled individuals looking for part-time work. A part-time hire allows you to get the help you need while also remaining payroll-friendly.

Interns

While interns may require guidance and coaching, there are several areas they have natural strengths in. As part of Generation Z, most interns are highly skilled in social media and online presence. If you partner with local colleges, you can find interns in nearly any field from marketing, to accounting, to software development. You may choose to make your internships unpaid or paid. Paid interns can receive an hourly wage or stipend. It’s important to understand that although interns can be valuable, low-cost team members, they will need significantly more guidance than traditional employees.

Seek out non-traditional employees

When recruiting talent, may business owners make the mistake of overlooking non-traditional employees. Non-traditional employees might include those who are not currently working, those looking to re-enter the workforce, older employees, or employees who are outside of your industry.

While non-traditional employees are often overlooked, these individuals present a unique opportunity for your business. Often they are extremely eager to work and will go above-and-beyond for your business. It’s also not uncommon for their salary expectations to be more in-line with what a startup can afford.

You can leverage LinkedIn to source and outreach to non-traditional employees.

Offering low-cost high-impact employee benefits

People, especially Millennials, are willing to sacrifice a higher salary to work somewhere they truly enjoy working. Making your company a great place to work can be your secret weapon in the struggle to hire and retain the best talent. Offering attractive employee benefits and team perks is a great way to improve workplace satisfaction and attract top talent to your company.

Some business owners have the misconception that they need significant funds to afford expensive employee perks. However, there are many low-to-no cost methods you can utilize to transform your company into a sought-after workplace. Some great options include:

  • Flexible scheduling: allow your employees to work non-traditional hours. For example, an employee with a flexible schedule might work 10:00am-6:00pm or 8:00am-4:00pm. Another example of flexible scheduling is to allow your employees to come in late or leave early on some days without taking PTO. Many employees see flexible scheduling as a huge value add as it allows them to take care of their families while also balancing their workload.
  • Remote working: allow team members to work remotely, either some of the time or all of the time. Offering a remote working arrangement doesn’t cost your business anything but is seen as an attractive perk by potential employees.
  • Casual dress: nowadays most employees don’t want to put on a suit every morning to go to work. Offering casual dress and a relaxed work environment can make your business a more attractive place to work for younger talent.
  • Standing desks: having standing work areas in your office requires a small financial investment up front but can be a huge value-add to your employees. Many Millennials realize that “sitting is the new smoking,” and appreciate a work environment that encourages healthy behaviors.
  • Bring your dog to work: if your office space accommodates it, allowing employees to bring their dog to work is another no-cost way to appeal to great talent. For employees with a dog, being able to bring their dog with them to work not only gives them piece of mind but also saves them significant costs on pet care.
  • Food and drink freebies: offering your team free snacks, soda, or coffee can help boost morale and make your company a great place to work.
  • Team meals: whether it’s once a week or once a month, offering a free catered meal to your team is an attractive benefit.
  • Corporate responsibility: give employees dedicated paid time off to volunteer on a monthly, quarterly, or yearly basis. Nowadays, employees are looking for a workplace that affords them a greater purpose in life. Instilling opportunities for volunteerism can make your company more attractive to purpose-driven employees.

Offering Equity

While larger companies attract employees with lucrative salaries and stability, startups afford their employees the opportunity to directly reap the rewards of the company’s financial success via equity in the business. Equity is a unique bargaining tactic startups possess that larger organizations don’t, and it should be leveraged accordingly.

If a particular candidate is risk-for-reward driven, they will often forgo a higher salary now for the promise of potentially greater financial rewards in the future. Not to mention, financial equity aligns your team with the company’s long-term objectives. As such, aim to actively involve these team members in important business decisions moving forward.

Aligning compensation with company performance

Another strategy to hire great talent when your cash flows are tight is to offer a lower salary upfront, but with the promise of incremental salary increases in the short-term future. For example, you might offer an employee 60% rate of market compensation up front but include the opportunity for 80% market salary within one year if a financial company milestone is met.

You might also structure employee salaries with a below-market base but the option for a significant year-end bonus if your company’s financial goal is met. Aligning compensation with company performance keep costs down and aligns employee interests with company goals.

Key Takeaways

In today’s post we explored several ways you can hire great talent on a budget. Some key takeaways include:

  • In cases when a full-time hire doesn’t make sense yet, contractors, part-time hires, and interns can be cost-effective options
  • Non-traditional employees can be skilled hires willing to accept lower salaries in exchange for experience at your company
  • You don’t need a large budget to offer high-impact employee perks like flexible hours, remote work, or causal dress
  • Equity can entice top talent to forgo a larger salary up front in exchange for the opportunity for future gains
  • Structure incremental performance-based salary increases into employee compensation

What methods do you use to attract and hire great talent on a tight budget? Drop your ideas in the comments box below.

How to Improve Emotional Intelligence and Become a Better Leader

How to Improve Emotional Intelligence and Become a Better Leader

Your management team’s emotional intelligence level can make or break your ability to build a thriving business. Emotional intelligence, a.k.a. “EQ,” is someone’s ability to understand and harness the power of emotion to build strong relationships, foster trust, mitigate conflict, and more. Teams with a high EQ enjoy higher productivity, better morale, and improved employee retention. On the other hand, teams with a low EQ can suffer from poor work ethic, high turnover rates, and low motivation.

In today’s post we’ll explore emotional intelligence and why it’s important to your business’ success. We’ll also provide strategies you can leverage to improve your EQ. You’ll learn:

  • What is emotional intelligence?
  • Why is emotional intelligence important in the workplace?
  • Strategies to improve your emotional intelligence

What is Emotional Intelligence?

Emotional intelligence is the ability to identify and manage your emotions and the emotions of others. In his book, Working With Emotional Intelligence, Daniel Goleman outlines five categories of emotional intelligence including:

  • Self-awareness: understanding one’s own strengths and weaknesses, recognizing the impact of one’s actions on others, and receiving constructive criticism well.
  • Self-regulation: expressing one’s feelings with restraint and control.
  • Motivation: driven by one’s own ambition, resilience, and optimism.
  • Empathy: having the compassion and understanding to connect with others on an emotional level.
  • People skills: the ability to build rapport and trust with others.

Research on emotional intelligence by Harvard Business Review more broadly segments EQ into the areas of self-awareness, self-management, social awareness, and relationship management. Within each of these areas are several skills which allow for exceptional leadership in business. The graphic below overviews each of these areas and the competencies that fall within them.

Why is Emotional Intelligence Important (in General)

People with strong emotional intelligence are better able to regulate their own emotions and navigate the emotional responses of others. They reap many benefits including:

  • Recognizing and understanding their own emotional reactions
  • Managing, controlling, and adapting their own moods, reactions, and responses
  • Leveraging their emotions to motivate themselves, take action, commit, and work towards goals
  • Identifying the feelings of others, understanding their emotions, and using this information to relate to others more effectively
  • Building strong relationships, relating to others in social situations, leading, negotiating conflict, and working as part of a team

Why is Emotional Intelligence Important in the Workplace?

Emotional Intelligence plays a crucial role in business leaders’ ability to effectively manage and grow their business. Workplaces are, by nature, relationship-driven environments. They are places with a wide range of personalities, interests, and communication styles. Having a good EQ can help business owners better manage their workforce. Leaders with strong EQ reap many benefits including:

  • Being able to provide genuine feedback to employees
  • Fostering trust with employees and customers
  • Resolving conflict between team members
  • Setting realistic expectations and standards for your team
  • Constantly improving your management style

Research by the Center for Creative Leadership (CCL) found that lack of emotional intelligence is a leading cause of failure in executive positions. It identified three main reasons for failure: difficulty handling change, ineffective teamwork, and poor interpersonal relations. Additional research by Egon Zehnder International found that EQ was stronger at predicting executive success than IQ or job experience.

More generally speaking, research by The Carnegie Institute of Technology found that only 15% of financial success is attributed to technical skills. 85% of a typical person’s executive success is attributed to EQ skills such as the ability to communicate, negotiate, and lead. Research by TalentSmart found that 90% of top-performers have good emotional intelligence.

In business, trust is key. Building trust with employees and customers is important for business leaders. In fact, research by Daniel Kahneman found that people would rather do business with someone they trust, even if it means paying a higher cost. High EQ is critical to building genuine relationships founded on trust and mutual understanding.

On the flip side, poor emotional intelligence can lead to a toxic work environment. Bad EQ in the workplace can be seen in bullying, harassment, turnover, and demotivated staff. It can manifest as insensitivity, arrogance, aggression, and volatility. Whereas a leadership team with high EQ can build a flexible environment, low emotional intelligence can lead to detrimental inflexibility and rigidity. In order to build a good company culture, emotional intelligence is crucial.

How to Improve Emotional Intelligence

At its core, emotional intelligence is effective communication between the emotional and rational parts of the brain. Unlike IQ, which remains relatively constant throughout your lifetime, EQ is something you can actively work on and improve. Some ways to improve emotional intelligence include:

  • Observe your feelings: as business leaders, work is extremely demanding. It’s easy to become so over-worked that you suppress or ignore your emotions entirely. It’s important to recognize that ignoring your feelings can cause these emotions to become stronger and less controlled over time. Rather than getting caught up in the day-to-day, when you’re having an emotional reaction to a situation, take a minute to recognize and address your feelings. Intentionally taking time to recognize and address your feelings can help build up your emotional intelligence over time.
  • Respond instead of react: recognize the difference between responding and reacting. Reacting is a knee-jerk response driven by emotions. Responding is a conscious, intentional process driven by understanding your feelings and deciding how to behave.
  • Be humble and keep things in perspective: having realistic expectations of yourself and others is a key part of EQ. If you think you’re better than others, you won’t be able to intentionally recognize and work on your own faults. You may also set unrealistic expectations for others, leading to disappointment. Instead, remain humble while recognizing your own unique set of strengths.

As you intentionally integrate these strategies into the way you think, your brain will begin to build new pathways and thought processes. Over time, your brain will adjust to use new EQ-driven strategies in your day-to-day work. Improving your EQ takes effort but is critical for anyone in a leadership position.

Key Take-Aways

In today’s post we explored what emotional intelligence is, why it’s important, and how to improve it. Here are some key take-aways:

  • Emotional intelligence is made up of several components including self-awareness, motivation, and social skills
  • Emotional intelligence provides many benefits including stronger relationships, better control over feelings, and improved ability to resolve conflicts
  • In the workplace, EQ is a stronger indicator of business success than IQ or technical skills
  • Unlike IQ, EQ can be actively worked on and improved over time
  • There are several strategies you can use to better leverage EQ-driven thought processes
How to Build a Strong Employer Brand Without Spending a Dime

How to Build a Strong Employer Brand Without Spending a Dime

With the unemployment rate at 4%, we’re experiencing a candidate-driven job market. It’s become increasingly challenging for growing businesses to attract the attention of top talent. As such, creating an attractive employer brand is more important now than ever before. Research by Glassdoor indicates that 69% of active job seekers are likely to apply to a job if the employer has a strong, positive employer brand.

For many growing businesses, employer branding may not be a top priority. But, it’s important to remember that your employees are your business’ number one resource. Your ability to attract and retain high-performers has a big impact on your bottomline. On top of this, a strong employer brand can reduce the high costs associated with recruiting and hiring by bringing more organic interest to your job openings. In fact, companies with strong employer brands enjoy 28% lower turnover rates, which presents an enormous cost-savings.

Many business owners have the misconception that you need huge name recognition and a large budget to build an employer brand. However, small fast-growing businesses have several advantages when it comes to employer branding. As a growing business, you’re more agile and flexible, so you can get more inventive with your employer branding tactics. Additionally, it’s important to remember you don’t need a large budget (or any budget) to get started with employer branding today.

In today’s post I’ll explore what it means to have a strong employer brand and how to use several no-to-low cost employer branding strategies including:

  • Improving your website career page
  • Leveraging social media
  • Taking a more strategic approach to your employee benefits package
  • Developing a more thoughtful hiring and onboarding process

By the time you’re done with this post you’ll walk away with a strong understanding of the building blocks that make up employer branding and a plan for several actionable tactics to begin improving your employer brand without increasing your budget.

What is an employer brand?

Your employer brand is your reputation as an employer and the value proposition you provide your employees. Your company mission, team, culture, and values make up your employer brand. An effective employer brand positions your company as a great place to work, which results in attracting and retaining top talent. Typically, the responsibility of the employer brand falls into the realm of HR, internal communications, and marketing. However, senior leadership plays a key role in shaping the employer brand.

As Jeff Bezos said, “Your brand is what people say about you when you’re not in the room.” In this sense, your employer brand is very similar. It’s what your employees say about your company when their friends ask what it’s like working there. It’s a culmination of everything being said about your company including:

  • Employer review sites
  • Word of mouth
  • Press

Why is your employer brand important?

Investing in your employer brand presents several benefits including:

  • Attracting top talent
  • Developing a better sense of camaraderie in your team
  • Improving your customer’s perception of your brand
  • Increased application rates, resulting in a wide pool of talent to choose from
  • Making your company stand out in a crowded candidate-driven job market
  • Differentiate your company from competitors

The graph below demonstrates how prioritizing employer branding is becoming increasingly important for CEOs of growing businesses.

Employer brand is becoming more important.

Managing Your Employer Brand Online

In this section I’ll outline all the places your employer brand lives online and provide some tips on how you can improve in each of these areas.

Social Media

Social media sites are not just for engaging with customers—they’re also key for building your employer brand. In today’s Millennial-dominant workforce, many job seekers will look at a company’s social media feeds prior to applying to get a feel for the company’s personality and culture. If you’re not leveraging social media to humanize your brand—you’re missing out on a key opportunity.

Some of the easiest ways to begin using social media to build your employer brand include sharing photos of your team or sharing updates about your team’s activities. For example, why not mention your recent happy hour celebration in a Tweet? Or if several of your teammates attend a local conference, make sure someone takes a photo and shares it on your company Facebook page.

When it comes to social media, make sure you’re leveraging the key platforms: TwitterFacebook, and LinkedIn.

Career Sites

Career sites remain the top place job-seekers turn to discover new opportunities. You should be taking steps to manage and optimize your employer presence on these sites. The key players in this space include: LinkedInGlassdoorCareerBuilder, and Indeed. Most of these sites offer a free employer profile which allows you to upload your logo, company description, and overview of company culture. Make sure your profiles on these sites are complete and up-to-date.

These sites are crucial because they allow employees to leave candid reviews of their experiences with employers. These reviews carry an enormous influence on your employer brand, with research by Edelman indicating that job seekers trust feedback from employees over the word of a CEO. Ensure you are monitoring, managing, and addressing the feedback received on these key career sites.

Job Postings

You should be using active job postings as an opportunity to strength your employer brand. A good job posting goes beyond explaining the job parameters to “sell” your company to prospective applicants. Here are some key factors you can include in your job postings:

  • Key company growth metrics/achievements
  • Overview of employee benefits offered
  • Why the company culture is unique
  • Opportunities for career progression/growth with the company
Your Website’s Career Page

Your website’s career page is the central hub of your employer brand. It’s your chance to share, in-depth, the unique company culture you’ve created and what it affords potential applicants. First, you should make sure that you have dedicated space on your website for a robust career page. Next, you should strive to optimize this page. We’ll cover this process more in-depth in the next section.

As with any branding efforts, consistency is key. You must ensure that you’re presenting a consistent message and clear employer value proposition across these key digital channels.

Optimizing Your Website’s Career Page

Your website’s career page is your best channel to communicate and drive forward your employer brand. As mentioned, it’s essential to have dedicated space on your website for a careers page. Here are some key elements to include on your careers page:

  • Key growth metrics/company achievements. If your company is experiencing significant growth year over year, highlight this on your career page. Similarly, if you’re on the Inc 5000 or have been highlighted in local press, these are great things to include too.
  • Real employee stories. Highlight quotes from top-performing employees that have experienced significant career growth at your company.
  • An overview of benefits you provide. Highlight, at a high level, all the value-adds you provide employees. These benefits can range anywhere from the “core” benefits you provide (health insurance, 401k, flexible hours, etc.) to add-ons (gourmet coffee, catered lunch on Fridays, monthly massages, etc.).
  • Your company’s core values. Your values are the heart and soul of your employer brand. It’s how your employee experience your company and realize their fit at the organization. Highlight each of your core values and what each one means to your employees.
  • Include real photos of your team. When it comes to your career page, generic stock photos won’t do. Make sure to include a few high-resolution photos of your team.

To give you some perspective, here are some examples of stellar career pages:

How to Leverage a Strategic Employee Benefits Package to Improve Your Employer Brand

The benefits you offer your team are core to your employer brand. If you haven’t taken the time to think about a strategy around employee benefits—you’re neglecting an opportunity to drive forward your employer brand. When it comes to benefits, you should aim to build a strategic benefits package that helps your organization become an employer of choice and attract top talent. Here’s a quick overview of the types of benefits you might opt to include in your plan:

Core Benefits
  • Health insurance
  • Vision
  • Dental
  • 401k
  • Vacation/PTO
Cost-based Benefits
  • Formal training
  • Education stipend
  • Student loan reimbursement
  • Snacks
  • Gourmet coffee
  • Catered lunches
  • Massages, yoga classes, gym discounts or other wellness activities
Low-to-No Cost Benefits
  • Career pathing
  • Flexible schedules
  • Unlimited PTO plans
  • Social events
  • Time-off to volunteer
  • Commuter benefits
  • Summer hours
  • Remote work
  • Casual dress code
  • Profit sharing programs
  • Open door management

As you can see, no matter what your benefits budget is, there are several high-value benefits you can implement at a low cost. The key to any high-impact benefits program is to have a clear strategy around it. The best way to do this is to understand your workforce. The benefits you offer must be in-line with the benefits your employees (and job candidates) want from an employer.

Research shows Millennials will make up 75% of the workforce by 2025. This means it has become increasingly important to tailor your benefits package to the changing desires of the next generation of workers. Research by Gallup indicates that over 50% of Millenials rate opportunites for learning and development as extremely important when deciding to apply for a job. In this case, a company with a younger workforce might opt to bypass a 401k but instead offer extensive paid training opportunities.

If you tailor your benefits package to your ideal workforce, it becomes a useful tool in driving forward your employer brand.

Building a Thoughtful Recruiting and Onboarding Process

Many employers underestimate the importance of a job-seeker’s application experience in the overall perception of the employer brand. In reality, every interaction a candidate has with your company from job postings, to the application interface, to your follow-up, to the interview process, has a significant impact on their perception of your employer brand.

For example, a job posting may peak a candidate’s interest, but if the job application software you use is clunky or confusing, they may abandon it entirely. If a candidate reviews your career site, social media, and core values but then doesn’t experience a smooth, respectful interview process to match it—they will not realize your employer brand. If a new-hire spends their entire first day filling out paperwork, you’ve just lost an enormous opportunity to drive forward your employer brand.

For these reasons, it’s essential your hiring and onboarding process are inline with the employer brand you’re crafting. Here are some tips:

  • Ensure your job application process is simple
  • Document a timeline of how all applicants should be responded to and what information they should receive
  • Craft an interview process that’s thoughtful, high-impact, and respectful to the candidate
  • Ensure all interviewers are well-versed in the company’s core values and comprehensive benefits offerings
  • Leverage new-hire onboarding technology that completes all necessary paperwork prior to your new team member’s first day—so you can start the relationship off on the right foot
  • Consider implementing HR all-in-one technology which delivers a smooth user experience from application all the way through onboarding

Key Take-Aways

In today’s post we explored why it’s important to invest in your employer brand and discovered several low-cost strategies to do this. Here are some key take-aways:

  • Your employer brand is a candidate’s perception of what it would be like to work at your company
  • A strong employer brand can help you attract top talent, reduce hiring and turnover costs, and build a more effective workforce
  • Your company mission, core values, and employee benefits are key to your employer brand
  • Ensuring a positive, consistent message across online channels is important to a strong employer brand
  • A strategic approach to employee benefits will help drive forward your employer brand
  • A thoughtful hiring and onboarding process is key to the realization of your employer brand

How do you prioritize strengthening your employer brand? Did any of the tactics outlined in this post stand out to you? I’d love to hear your thoughts—just drop them in the comments box below!